Privacy Policy

Introduction

Staffr GbR and its international subsidiaries (“Staffr”, “we”, “us”, “our”), of Hosteiner Chaussee 37c 22523 Hamburg, is committed to protecting the privacy and security of the personal data we collect from customers and individuals who visit our website (“you”, “your”).

The purpose of this privacy notice is to explain what personal data we collect about you when you contact us, use our services, or where we otherwise have a relationship with you.

Furthermore, it is important to us that you know, at any point, when we store your personal data and how we use it.

We will collect, process, and use your personal data in compliance with applicable European and German data protection law.

Consent settings

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Personal data we collect

Each time our Service is accessed, event-related data is stored in a protocol file or database on our hosting provider's server. This includes any information you provide to use the Service or contact us.

We collect the following information:

• Date and time of the request;
• Data transfer amount, access status (e.g., content transmitted, content not found);
• Operating system, browser, and device type;
• Screen resolution, language, and time zone settings;
• Referrer URL, i.e., the internet address of the website visited prior to accessing our Service;
• IP address and the name of your internet service provider.

The IP address is stored only for the duration of the session and is deleted or anonymized immediately afterward.

We collect this data because it is technically necessary for displaying our website and ensuring its stability and security. The legal basis for this processing is Art. 6 (1) sentence 1 lit. f) GDPR.

How your personal data is used

• Providing the requested services, such as matching you with other members of our platform.
• Ensuring the best possible user experience, such as editing your profile and managing your privacy settings.
• Fulfilling our contractual obligations to you, such as informing you about potential connections (Interview Invites) via the platform, email, or phone.
• Enabling your participation in our interactive service to the extent you desire.
• Informing you about changes to our service, relevant content releases, community events, and marketing initiatives.

On our website, you can set up an account to use our online recruitment platform. If you sign up as a candidate ("Talent"), you are required to provide personal data such as your name and email. Additionally, you need to add information about languages and other skills, employment and education history, and location to create an account. Signing up as an employer requires entering the company name, hiring location, contact person, and contact email. This information is processed solely for the purpose of implementing the contractual relationship. Typically, companies access Talent profiles directly on the platform after searching for certain skills and contact the Talent directly. Additionally, Staffr may contact the Talent or the employer via phone, email, or messaging service to suggest companies that fit the Talent’s profile or Talents that fit the company’s profile. The legal basis for this processing is Art. 6 (1) sentence 1 lit. b) GDPR. You can revoke the storage of data at any time.

You can always delete your specified data and entire user account in the customer area. You agree to treat your personal access data confidentially and not to share it with unauthorized third parties. We do not assume liability for misused passwords unless we are responsible for the misuse. If you suspect that a third party knows your password, that it has been used without authorization, or that such use is likely, you should notify us immediately. You are responsible for ensuring your information is accurate and complete and for notifying us of any changes. You can review and update your information in the account settings section of our website. After completing communication with Staffr, you should log out and close the browser window, especially if you share the computer with others.

Data transfer to third parties

Staffr shares your personal data with third parties only if you have given your consent, if it is necessary for contract performance, or if required by law.

Our partner companies, which help us match Talents with suitable jobs, have access to Talent profiles. Consequently, personal data of Talents are shared with these companies. They can only use this data within the scope of the hiring process (e.g., storing the data in their applicant tracking systems) and to contact the Talent if they are interested. This processing is based on Art. 6 (1) sentence 1 lit. b) and f) GDPR.

We occasionally engage external service providers to process your personal data and support our services. These providers are selected carefully, instructed according to our policies, and monitored regularly. The data they receive can only be used to carry out their designated tasks.

Specifically, Staffr shares personal data with service providers to facilitate the creation and publication of Talent profiles, verify qualifications, arrange online interviews with companies or Staffr, maintain communication between Talents and companies, and assist with visa processes.

To enhance our services and evaluate potential contracts between Talents and companies, Staffr may access communications between Talents and companies on our platform.

When transferring personal data outside the European Economic Area (EEA), we ensure that it is done only if the third country has been recognized by the EU Commission as having adequate data protection levels, appropriate safeguards are in place (such as EU standard contractual clauses or binding corporate rules), or the individual has consented to the transfer.

Use of Cookies

When you use our website, cookies are stored on your computer in addition to the aforementioned usage data. These small text files provide Staffr with certain information but cannot run programs or transmit viruses. We use cookies to make your visit to our website more attractive and to enable the use of certain functions.

We utilize both transient and persistent cookies. Transient cookies, such as session cookies, are automatically deleted when you close your browser. These cookies help us recognize your computer when you return to our website and are deleted as soon as you close the browser or log out.

Persistent cookies remain on your device for a specified period before being automatically deleted. You can manually delete these cookies at any time via your browser's security settings.

You can generally configure your browser settings to match your preferences, such as declining all cookies. However, refusing cookies may limit the functionality of our website.

Use of analytics tools

Staffr uses Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics employs "cookies," which are text files stored on your computer that facilitate an analysis of your website usage. Typically, the information generated by these cookies about your website use is transmitted to and stored on a Google server in the USA. However, if IP anonymization is activated on our website, Google will truncate your IP address within European Union member states or other contracting states of the Agreement on the European Economic Area before transmission. Only in exceptional cases will the full IP address be sent to a Google server in the US and truncated there. Google will use this information on behalf of Staffr to evaluate your website usage, compile reports on website activity, and provide other services related to website and internet usage.

The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

You can prevent cookies from being stored by adjusting your browser settings accordingly; however, please note that this may restrict the functionality of our website. You can also prevent the collection and processing of data generated by cookies (including your IP address) by Google by downloading and installing the browser plug-in available at the following link:https://tools.google.com/dlpage/gaoptout?hl=de.

Staffr uses Google Analytics with the extension "_anonymizeIp()". This means IP addresses are truncated, preventing any direct association with individuals. If the data collected is personally identifiable, it is immediately excluded, and the personal data is promptly deleted.

We use Google Analytics to analyze and continually improve our website's usage. The statistics generated help us enhance our offerings and make them more appealing to you as a user. For any exceptional cases where personal data is transferred to the US, Google complies with the EU-US Privacy Shield,https://www.privacyshield.gov/EU-US-Framework. The legal basis for this processing is Art. 6 (1) sentence 1 lit. f) GDPR.

Third-party provider information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. User conditions:https://www.google.com/analytics/terms/de.html, Data protection overview:https://www.google.com/intl/de/analytics/learn/privacy.html, and Privacy policy: https://www.google.de/intl/de/policies/privacy.

Social Media Plugins

At Staffr, we utilize Google social media plugins on our website to enhance your interaction and engagement. These plugins are operated by Google LLC ("Google") and are identifiable by the Google logo.

When you visit a page on our website that contains such plugins, your browser establishes a direct connection to Google's servers. Google directly transfers the plugin content to your browser, which embeds it into the webpage, enabling Google to receive information about your visit to our site.

Please note that as the operator of this website, we have no knowledge of the content of the data transmitted to Google or how Google uses this data. For more information about Google's data practices and your privacy rights, please refer to Google's Privacy Policy: https://www.google.de/intl/de/policies/privacy.

How long we keep your data

We will retain your personal data for as long as is necessary to provide you with our services and for a reasonable period thereafter to enable us to meet our contractual and legal obligations and to deal with complaints and claims.

For more information on our specific retention periods for your personal data, please contact us at privacy@staffr.io.

At the end of the retention period, your personal data will be securely deleted or anonymised, for example by aggregation with other data, so that it can be used in a non-identifiable way for statistical analysis and business planning.

How we protect your data

We implement appropriate technical and organisational measures to protect the personal data we process from unauthorised disclosure, use, alteration or destruction. These measures include internal policies, training, using cryptography where appropriate and implementing least privilege access control.

Your rights and options

You have the following rights in respect of your personal data:

• You have the right of access to your personal data and can request copies of it and information about our processing of it.
• If the personal data we hold about you is incorrect or incomplete, you can ask us to rectify or add to it.
• Where we are using your personal data with your consent, you can withdraw your consent at any time.
• Where we are using your personal data because it is in our legitimate interests to do so, you can object to us using it this way.
• Where we are using your personal data for direct marketing, including profiling for direct marketing purposes, you can object to us doing so.
• You can ask us to restrict the use of your personal data if:
  • It is not accurate.
  • It has been used unlawfully but you do not want us to delete it.
  • We do not need it anymore, but you want us to keep it for use in legal claims; or
  • If you have already asked us to stop using your data but you are waiting to receive confirmation from us as to whether we can comply with your request.
• In some circumstances, you can compel us to erase your personal data and request a machine-readable copy of your personal data to transfer to another service provider.
• You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

If you wish to exercise your rights, please contact us at privacy@staffr.io.

You also have the right to lodge a complaint with the relevant supervisory authority, via their respective websites.

Contact us

If you have any questions regarding this privacy notice or wish to exercise any of your data protection rights, please email us at privacy@staffr.io.

Changes to this privacy notice

We may update this notice (and any supplemental privacy notice), from time to time as shown at the top of the document. We will notify of the changes where required by applicable law to do so.

You can be provided with previous versions of this notice by emailing privacy@staffr.io.